162023-04-06 21:41:49RobinTempletonlink to TreasurerInstructions for secretaries filing 990n152023-03-26 15:42:49KevinEveretsadd explicit darcs command when updating board142022-04-12 13:30:09108.170.138.85Add timeline for election actions for president132021-04-30 11:54:36KevinEveretsAdd more detail about annual filing122020-04-19 16:46:18ClintonEbadilink to annual statement form112020-03-01 20:11:27ClintonEbadi102020-03-01 20:10:50ClintonEbadilink to hcoop election procedures92018-12-10 16:10:23ClintonEbadinote where hcoop.net/board is generated from, and that it is managed by darcs82018-04-10 16:04:37ClintonEbadiboard tickets in bugzilla should go to the current board72018-03-29 23:48:41ClintonEbadimore details on meeting minutes, presidential tasks62014-04-18 18:01:46ClintonEbadipresidential duties52013-07-20 07:39:02ClintonEbadioops, we're duplicating history bad orphaned page42013-04-15 17:54:19ClintonEbadimight be a good idea to document all the weird stuff you have to do when bringing new board members online32013-01-11 20:48:00RobinTempletonsecretary files annual statement with PA22012-03-15 06:39:06RobinTempletonsecretary maintains board website12012-03-14 14:20:41ClintonEbadiwhat does being a board member involve?Being an HCoop board member is not a particularly intense task, but the tasks performed are essential to the operation of HCoop. This page is incomplete, but should provide an overview of the tasks a board member is expected to perform. See also AdminPolicies, an orphaned page that contains an earlier attempt at defining the board/administrative duties.

Approving new members as they apply Voting on purging of members with negative balances Setting general HCoop policies Meeting four times a year to discuss financial situation, plans, etc. Authorize purchases Traditionally the BoardOfDirectors has been involved in technical decisions; this is mostly an artifact of the folks writing code and performing maintenance usually ending volunteered into taking board positions as well. Additionally, there are three officers who perform additional duties.

Alternatively: cat herder in chief Schedules quarterly meetings, must be present at all formal meetings to preside. Ensures members remain informed of elections and other events

Annual election process begins in the first week of March. See HCoopElectionProcedures

Add new board members to board mail alias (configured in ~hcoop/.domtool/hcoop.net) Add new board members to board group in the portal so that they can vote on applications Add new board members to board CC list in bugzilla (may need assistance from sysadmin) Announce election results Schedule first meeting

New President announces officers

Maintains meeting minutes and elections results After each meeting, update IrcMeetings with links to irc logs, MeetBot log summary, and list of decisions resolved copied and cleaned up from log summary. Files IRS and RegisteredAgent forms yearly (see tax filing information in TreasurerInstructions) Files an Annual Statement with the state of Pennsylvania (only in years when officers change or our address changes) Current registration can be viewed in PA Corpsearch with name "HCOOP, INC." Address is the address of the RegisteredAgent Old Sample: Note that the PA site may throw errors if accessed from outside the USA Update An admin will need to grant the secretary permissions to ~hcoop/public_html/board, pages are just static html Make sure to commit any changes with darcs darcs record -m "Update Board information"

See TreasurerInstructions Processes payments Creates new user accounts after receiving initial payment CategoryBoardOfDirectors