Procedures for the yearly BoardOfDirectors elections. <> == Background == Class 3 board directors server for a term of one year. Class 1 and 2 board directors serve for a term of two years. Class 1 is elected during even years, and Class 2 is elected during odd years. == Timeline == * Call for nominations should be posted to hcoop-announce in the first week of March. If there are insufficient acceptances by mid-March, send a second call, and contact any candidates who have * Nominations end March 31st and 00:00 UTC * Create election poll in portal after nominations are closed * Send election announcement as close as possible to 00:00 UTC on April 4th * Board election runs from April 4th 00:00 UTC to April 11th 00:00 UTC * If there are insufficient votes to reach quorum after three days, post a reminder announcement * After election is closed, update `ElectionYEAR` Results Summary with a link to finalized poll and list of who won in each class, and who has one year remaining in their terms. * Board must then meet and elect officers before the end of April so that we are able to file our updated list of directories with PA before the deadline * After the election, a member of the AdminGroup will adjust the `board@` email alias, portal membership in the `board` group, the default CC list for board tickets in bugzilla, and any other admin managed resources to include the newly elected members and to remove departing members. == Procedure == === Create Election Page === Named `ElectionYEAR`, using ElectionTemplate as the base. === Send call for nominations to hcoop-announce === {{{ }}} === Create Election Poll === === Send Election Announcement === === Send Election Results Notice and Update Election Wiki Page === == Misc Notes == Portal is possibly using local server time for poll start/end dates... need to confirm. In that case, the election really starts/ends at midnight ET, not UTC. ---- CategoryBoardOfDirectors