This page is designed to give information for new HCoop treasurers to learn how to do their jobs. Also see Adam's mail about treasurer responsibilities.

Treasurer permissions which need to be given:

• money group

• paypal sub-account with rw access

• Add treasurer's google account (recommend new account to keep hcoop stuff separate) to merchant account under Settings -> Users

1. Paypal payments from members

When: soon after being notified by paypal of a payment.

• portal financial page -> lookup address for paypal -> follow steps

• Log in to paypal

• Click 'details' on the transaction, scroll down.

• Log into the money portal

• Enter the email address listed in paypal into the portal to lookup the member. You need to enter the whole address.

• Everything should be filled in: Payment type: Paypal, no extra description needed, date should be today, enter Net amount from the transaction page, Member should be filled in properly (double check), hit Add.

• Return to the paypal overview, select Mark as shipped for that transaction. The page will reload, scroll down specify you don't have tracking information, confirm it. Check on the main page that it is marked as shipped.

• Archive the transaction, if everything has been taken care of.

2. Google Checkout payments from members

When: soon after being notified by google checkout of a payment.

• Log into the merchant account
• You'll see the order in the inbox. Click it.
• Click "charge order" to initiate the charge. You need to do this before the authorization expiration date (about one week).

• Log into the money portal

• Enter the gmail address listed in google checkout into the portal to lookup the member. You need to enter the whole address.

• Payment type: Google Checkout, no extra description needed, date will automatically be today, enter the net revenue from the merchant page (it will be revealed after charging) for "amount", Member should be filled in properly (double check), and hit Add.

• Then, go to the merchant page and hit shipped - no info needed, just do "send confirmation".

• Go back to the inbox and hit Archive on the payment, if everything has been successfully taken care of.

3. Transfer paypal -> hcoop bank

When: whenever paypal balance gets high, usually every FIXME

Leave $50 or so in paypal to cover refunds issued.

4. Mothly tasks: Dues, balance reminders, freezing

4.1. Charge dues

When: Second to last day of every month (to get done before the cronjobs mailing reminders)

• From the Financial page on the portal, go to charge monthly dues.

• Enter today's date
• Enter the current monthly dues amount ($7 at this writing)

• Hit Add.

4.2. Check freezing / booting list

4.3. Manual low balance reminders

When: middle of each month

• Look at XXX
• Send it to all addresses on file for the member.

Subject: We're about to freeze your HCoop account...
Cc: HCoop Payment Reminder Robot <payment@hcoop.net>

...because your balance is too negative.  If you want to keep your
account, please make a payment here ASAP:
        https://members.hcoop.net/

Details on how much we recommend paying should be found in the last
automated low balance reminder e-mail sent to you.  If you don't want
your account anymore, please don't stay silent; instead open a ticket
here, in the "Financial" category:
        https://bugzilla.hcoop.net/enter_bug.cgi

...and include instructions on what to do with your remaining funds
(donate to the co-op or refund via PayPal or Google Checkout).

5. New member

When: when you get the first payment from a new member.

• You will get a payment notification from the member. When you enter their email address, it will pop up to their member application instead of their usual

• It will give you a command to run on deleuze. Run it in a shell.

• FIXME this is unfinished.

6. Member leaving

When: when emailed from bugzilla

• What to do with the balance.
  • Member donates balance to hcoop: Make two transactions: one reducing the member's balance (negative payment), and one increasing the coop's balance (positive payment), "balance donation upon leaving".

• Retire the member: Admin sidebar -> Members -> retire the member.

• Run this command on deleuze to close the account

   /afs/hcoop.net/common/etc/scripts/destroy-user USERNAME

• Close the bug.