This page is designed to give information for new HCoop treasurers to learn how to do their jobs.  Also see [[https://lists.hcoop.net/pipermail/hcoop-discuss/2010-October/002470.html|Adam's mail]] about treasurer responsibilities.

Treasurer permissions which need to be given:
 * `money` group
 * `paypal` sub-account with rw access
 * Add treasurer's google account (recommend new account to keep hcoop stuff separate) to merchant account under `Settings -> Users`

== Paypal payments from members ==
When: soon after being notified by paypal of a payment.

 * [[https://members.hcoop.net/portal/money|portal financial page]] -> lookup address for paypal -> follow steps 

== Google Checkout payments from members ==
When: soon after being notified by google checkout of a payment.
 * Log into the merchant account
 * You'll see the order in the inbox.  Click it.
 * Click "charge order" to initiate the charge.  You need to do this before the authorization expiration date.
 * Log into the [[https://members.hcoop.net/portal/money|money portal]]
 * Enter the email address listed on the portal to lookup the member under the Google Checkout to lookup the member.  You need to enter the whole address.
 * Payment type: `Google Checkout`, no extra description needed, date will automatically be today, enter the '''net revenue''' from the merchant page (it will be revealed after charging) for "amount", `Member` should be filled in properly (double check), and hit `Add`.
 * Then, go to the merchant page and hit `shipped` - no info needed, just do "send confirmation".
 * Go back to the inbox and hit `Archive` on the payment, if everything has been successfully taken care of.

== Transfer paypal -> hcoop bank ==
When: whenever paypal balance gets high, usually every FIXME

Leave $50 or so in paypal to cover refunds issued.

== Low balance reminders ==
When: middle of each month

 * Look at XXX
 * Send it to all addresses on file for the member.

{{{
Subject: We're about to freeze your HCoop account...
Cc: HCoop Payment Reminder Robot <payment@hcoop.net>

...because your balance is too negative.  If you want to keep your
account, please make a payment here ASAP:
        https://members.hcoop.net/

Details on how much we recommend paying should be found in the last
automated low balance reminder e-mail sent to you.  If you don't want
your account anymore, please don't stay silent; instead open a ticket
here, in the "Financial" category:
        https://bugzilla.hcoop.net/enter_bug.cgi

...and include instructions on what to do with your remaining funds
(donate to the co-op or refund via PayPal or Google Checkout).
}}}

== Member leaving ==
When: when emailed from bugzilla
 * What to do with the balance.
   * Member donates balance to hcoop: Make two transactions: one reducing the member's balance (negative payment), and one increasing the coop's balance (positive payment), "balance donation upon leaving".
 * Retire the member: `Admin sidebar` -> `Members` -> `retire` the member.
 * Run this command on `deleuze` to close the account
 {{{
 /afs/hcoop.net/common/etc/scripts/destroy-user USERNAME
 }}}
 * Close the bug.