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Diff for "IrcMeetings/20150419"

Differences between revisions 4 and 12 (spanning 8 versions)
Revision 4 as of 2014-05-18 09:24:25
Size: 2591
Editor: ClintonEbadi
Comment: a bit of context for the meeting / add proposed bylaw and policy changes project to agenda
Revision 12 as of 2015-04-19 20:23:57
Size: 1169
Editor: ClintonEbadi
Comment: meeting date set
Deletions are marked like this. Additions are marked like this.
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## page was renamed from IrcMeetings/Next
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  [[http://www.timeanddate.com/worldclock/fixedtime.html?msg=HCoop+Board+Meeting+-+10th+Board%2C+2nd+Meeting&iso=20140518T16&p1=179|Sunday, May 18th @ 4PM EDT]]  [[http://www.timeanddate.com/worldclock/fixedtime.html?msg=HCoop+Board+Meeting+-+11th+Board%2C+1st+Meeting&iso=20150419T16&p1=179|Sunday, April 19th @ 4PM EDT]]
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 * Paypal - Update on our identification status with Paypal
 * NewServerDiscussion2014 - Funding scheme for the $3000-$3500 needed for server purchas
 * Net Neutrality Protest - baudtack proposed imitating [[http://arstechnica.com/tech-policy/2014/05/web-host-gives-fcc-a-28-8kbps-slow-lane-in-net-neutrality-protest/|this]] as a symbolic gesture. Seems to be a reasonable thing to be discussed
 * How to begin working on ProposedBylawAndPolicyChanges
 * Starting the drive for new members
 * Sticker designs? The [[T-Shirt]]? LogoDiscussion for long-form hcoop logo?
==== Urgent Business ====
 * Elect Officers
   * Submit yearly report to PA
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=== Paypal / Finances === ==== Status Updates ====
 * Treasurer Update (funds on hand, state with the bank account and paypal)
 * NewServerDiscussion2014 - Current implementation status of MemberLoans, estimated time of completion so we can buy new clean server
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 * Still limited to withdrawing $500/month (but Stripe has pulled in ~$700 forestalling certain doom for several more months)
 * Annual update has been filed covering the worst case "we need a copy of your articles of incorporation listing the current directors" printed by the State scenario
 * SteveKillen and ClintonEbadi still need to go to the bank to add ClintonEbadi as a signer on the account
   * Aside from being good housekeeping (treasurer changing and all), this will allow ClintonEbadi to attempt extracting the needed "Signature Card" from the bank
==== New Business ====
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=== New Server ===

 * We have nearly $4000 on hand (~5 months of operating expenses), but also ~$5000 in active balances (nearly six months of dues)
   * Dues currently exceed expenses by less than $100/month, and there are still a few more likely departed members to cull from the rolls (more like $40-50).
   * Not unreasonable to expect the coop to have ~$400 outright this year to spend on hardware instead of hosting charges if membership remains steady.

ClintonEbadi's idea:

 * It would likely be fiscally irresponsible to have less than 90 days of cash on hand (~$2400)
 * The coop could spend up to ~$1500 right now while remaining fiscally conservative, perhaps $2000 if we want to be a bit more daring
 * The coop should not spend more than can be "repaid" in 2 years
 * A new server will probably end up costing ~$3300 (hardware, drives for the backup system, caddies for drives we order)
 * We're at capacity now, and need to act soon to prevent a service quality meltdown similar to 2008/2009
   * Ideally: new machine appears and is online in July, but we would likely be OK until Octoberish
 * Ideally we would raise ~$1500-2000
 * The Idea:
 * Current path forward for Clinton getting new HCoop administrators up to speed and fixing tickets
 * SSL Certificate Renewal
   * ClintonEbadi needs board authorization to purchase a 2 year cert for $272 instead of a one year cert for $160/year. Savings are $88 over two years, or any year of one member's dues.
 * Bylaws quick-fixes to propose
  * Delegate new member approval
  * Lower quorum to 15% and/or require voters to be current in accounts?
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 [[http://logs.mattcarberry.hcoop.net/hcoop/2014/hcoop.2014-05-18-20.12.html]]

When

Agenda

1. Urgent Business

  • Elect Officers
    • Submit yearly report to PA

2. Status Updates

  • Treasurer Update (funds on hand, state with the bank account and paypal)
  • NewServerDiscussion2014 - Current implementation status of MemberLoans, estimated time of completion so we can buy new clean server

3. New Business

  • Current path forward for Clinton getting new HCoop administrators up to speed and fixing tickets
  • SSL Certificate Renewal
    • ClintonEbadi needs board authorization to purchase a 2 year cert for $272 instead of a one year cert for $160/year. Savings are $88 over two years, or any year of one member's dues.

  • Bylaws quick-fixes to propose
    • Delegate new member approval
    • Lower quorum to 15% and/or require voters to be current in accounts?

Records

IrcMeetings/20150419 (last edited 2015-04-20 21:41:02 by JackHill)