This page is designed to give information for new HCoop treasurers to learn how to do their jobs. Also see Adam's mail about treasurer responsibilities.
Treasurer permissions which need to be given:
money group
paypal sub-account with rw access
Add treasurer's google account (recommend new account to keep hcoop stuff separate) to merchant account under Settings -> Users
1. Paypal payments from members
When: soon after being notified by paypal of a payment.
portal financial page -> lookup address for paypal -> follow steps
2. Google Checkout payments from members
When: soon after being notified by google checkout of a payment.
- Log into the merchant account
- You'll see the order in the inbox. Click it.
- Click "charge order" to initiate the charge. You need to do this before the authorization expiration date.
Log into the money portal
- Enter the email address listed on the portal to lookup the member under the Google Checkout to lookup the member. You need to enter the whole address.
Payment type: Google Checkout, no extra description needed, date will automatically be today, enter the net revenue from the merchant page (it will be revealed after charging) for "amount", Member should be filled in properly (double check), and hit Add.
Then, go to the merchant page and hit shipped - no info needed, just do "send confirmation".
Go back to the inbox and hit Archive on the payment, if everything has been successfully taken care of.
3. Transfer paypal -> hcoop bank
When: whenever paypal balance gets high, usually every FIXME
Leave $50 or so in paypal to cover refunds issued.
4. Low balance reminders
When: middle of each month
- Look at XXX
- Send it to all addresses on file for the member.
Subject: We're about to freeze your HCoop account...
Cc: HCoop Payment Reminder Robot <payment@hcoop.net>
...because your balance is too negative. If you want to keep your
account, please make a payment here ASAP:
https://members.hcoop.net/
Details on how much we recommend paying should be found in the last
automated low balance reminder e-mail sent to you. If you don't want
your account anymore, please don't stay silent; instead open a ticket
here, in the "Financial" category:
https://bugzilla.hcoop.net/enter_bug.cgi
...and include instructions on what to do with your remaining funds
(donate to the co-op or refund via PayPal or Google Checkout).
5. Member leaving
When: when emailed from bugzilla
- What to do with the balance.
- Member donates balance to hcoop: Make two transactions: one reducing the member's balance (negative payment), and one increasing the coop's balance (positive payment), "balance donation upon leaving".
Retire the member: Admin sidebar -> Members -> retire the member.
Run this command on deleuze to close the account
/afs/hcoop.net/common/etc/scripts/destroy-user USERNAME
- Close the bug.