This page is designed to give information for new HCoop treasurers to learn how to do their jobs. Also see Adam's mail about treasurer responsibilities.

Treasurer permissions which need to be given:

• money group

• paypal sub-account with rw access

1. Paypal payments from members

When: soon after being nofified byfrom paypay or google checkout for each member

• portal financial page -> lookup address for paypal -> follow steps

2. Google Checkout payments from members

3. Transfer paypal -> hcoop bank

When: whenever paypal balance gets high, usually every FIXME

Leave $50 or so in paypal to cover refunds issued.

4. Low balance reminders

When: middle of each month

• Look at XXX
• Send it to all addresses on file for the member.

Subject: We're about to freeze your HCoop account...
Cc: HCoop Payment Reminder Robot <payment@hcoop.net>

...because your balance is too negative.  If you want to keep your
account, please make a payment here ASAP:
        https://members.hcoop.net/

Details on how much we recommend paying should be found in the last
automated low balance reminder e-mail sent to you.  If you don't want
your account anymore, please don't stay silent; instead open a ticket
here, in the "Financial" category:
        https://bugzilla.hcoop.net/enter_bug.cgi

...and include instructions on what to do with your remaining funds
(donate to the co-op or refund via PayPal or Google Checkout).

5. Member leaving

When: when emailed from bugzilla to

• What to do with the balance.
  • Member donates balance to hcoop: Make two transactions: one reducing the member's balance (negative payment), and one increasing the coop's balance (positive payment), "balance donation upon leaving".

• Retire the member: Admin sidebar -> Members -> retire the member.

• Run this command on deleuze to close the account

   /afs/hcoop.net/common/etc/scripts/destroy-user USERNAME

• Close the bug.