Date: Sunday, November 18, 2007
Time: 19:00 UTC
2.1. Joining HCoop procedure
2.1.1. Initial ideas
NOTE: Outdated. Move on to the next section for the current instructions.
Re-opening membership requires a few more fine-tunings of our social processes. The following need to work, though they've not been tested in a while:
- Prospective members apply on the web via SSL. They get to choose username.
They get a randomly-generated password. Save a copy to /var/lib/portal/passwords/$USER.
- A majority of board members approve their applications.
- They get an automated e-mail with instructions on what to do next.
- They make a payment.
- Their initial payment is processed.
An admin runs create-user $USER.
This gets password from /var/lib/portal/passwords/$USER and deletes the file.
- Create .forward file? Would need to get their email address somehow, and whether they indicated that they want this on web form.
- User should be automatically subscribed to hcoop-announce mailing list, in the case that they provided an email address.
Once we figure this out, we can re-open membership.
2.1.2. What we decided on for the account creation process
Someone applies via https://join.hcoop.net/
In case it wasn't obvious above, we're switching it to SSL.
- The portal generates a random password, stores it with the user's application, and shows it to him. He must remember it until the application process is over.
- A majority of board members approve the application on the portal.
- Some designated person clicks a button on the portal to approve the application.
This sends an e-mail to the applicant that contains a link to MemberManual/GettingStarted/NewMember.
The applicant pays via PayPal or Google Checkout
- An admin receives an e-mail from that payment service saying that the payment has been received.
That admin uses a feature to be added to the portal, which matches a PayPal/Google Checkout e-mail address with an application.
- That admin uses the portal to create the user.
- The portal does as much as it can within its own database.
- It also prints a single command-line something like this to be run on deleuze:
magic-create-user-wrapper $USERNAME $REALNAME $EMAIL
These all come from the application database. $EMAIL is optional. If present, it should be used to initialize the new member's ~/.forward file. The new user's password should be read from deleuze:/var/lib/portal/$USERNAME, and that file should be deleted after the account is created.
After this is done, the portal sends an e-mail to the new member linking to MemberManual/GettingStarted/AccountCreated.
- The treasurer is Cc'd on that e-mail and adds the initial payment to the new member's financial history.
Go with http://worldwidedns.net for backup DNS?
Yes. MichaelOlson wants to go with the 5 zones plan (or if the plan can be changed at any time, start with two, and then add more as needed).
Post-meeting: Not now -- we will be using megacz.com until we can get an actual outside machine to run stuff on.
When do we want to migrate DNS for domain hcoop.net?
MichaelOlson thinks we should do this after forced migration ends, to minimize the possibility of member uncertainty while migrating.
- Still discussing tinydns v. bind, over the preferred medium of email rather than IRC.
Post-meeting: Using tinydns for hcoop.net domain, bind for everything else.
Procedure proposed by Adam Megacz:
- Make sure NO DNS SERVER is running on deleuze or other (port 53 closed)
- Create ns5.hcoop.net and ns6.hcoop.net, point them at deleuze+other
- Add ns5.hcoop.net and ns6.hcoop.net to the root servers
- Wait 48 hours
- shut down tinydns on fyodor
- shut down tinydns on krunk
- start bind on deleuze
- start bind on other
- Confirm that everything is happy; if not, revert #5
- Wait a week
- Remove ns[1-4].hcoop.net from the root servers
The important part about this is that every potentially problematic step (mostly #6) can be reverted instantaneously.
2.3. New Machine Readiness
AdamChlipala has finished his non-wishlist items for Domtool.
MichaelOlson finished Mailman stuff, needs to double-check new Domtool Mailman directives and write them up in manual.
Post-meeting: This is done.
- Waiting until after forced migration.
Last migration things:
Exim auth. MichaelOlson will try to finish this off tonight.
- Jabber. Clinton starts on this on Monday.
- Should not block migration -- can be done within the month.
Need to remove admins AT hcoop.net from Cc: to avoid annoying duplicates.
- Removed from all default settings now.
- Admins should add themselves to whichever components they want notifications.
Send portal emails to addresses other than admins AT hcoop?
- Needs aliases?
- Making a new portal AT hcoop alias with just those interested in portal stuff.