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Diff for "IrcMeetings/20071118"

Differences between revisions 2 and 18 (spanning 16 versions)
⇤ ← Revision 2 as of 2007-11-18 18:53:25 →
Size: 966
Editor: MichaelOlson
Comment: Add re-open membership line
← Revision 18 as of 2007-11-18 21:25:34 → ⇥
Size: 4996
Editor: AdamChlipala
Comment: Change procedure again
Deletions are marked like this. Additions are marked like this.
Line 15: Line 15:
 * Prospective members apply on the web.  * Prospective members apply on the web via SSL. They get to choose username.
 * They get a randomly-generated password. Save a copy to {{{/var/lib/portal/passwords/$USER}}}.
Line 17: Line 18:
 * They get e-mails with instructions on what to do next.
 * Somehow their initial payments are processed, and these are fed as some inputs to the user creation section of the portal.
   * AdamChlipala writes: This could be tricky because I'm still treasurer, but I don't want to be running UNIX commands to create users anymore, though that would naturally be part of this process. The portal also gives precise instructions on what to run on the main HCoop server, and these are out of date.		  * They get an automated e-mail with instructions on what to do next.
 * They make a payment.
 * Their initial payment is processed.
 * An admin runs {{{create-user $USER}}}.
   * This gets password from {{{/var/lib/portal/passwords/$USER}}} and deletes the file.
   * Create .forward file? Would need to get their email address somehow, and whether they indicated that they want this on web form.
   * User should be automatically subscribed to hcoop-announce mailing list, in the case that they provided an email address.
Line 23: Line 28:
Other related issues:

 * Passwords and join procedure:
   * Shouldn't have users give a public SSH key anymore. Too confusing for them.
   * Several TODO bug reports filed about it.
   * Make join.hcoop.net SSL, and have them enter password there, after applying.
   * This password is

=== What we decided on for the account creation process ===

 * Someone applies via https://join.hcoop.net/
   * In case it wasn't obvious above, we're switching it to SSL. ;)
   * The portal generates a random password, stores it with the user's application, and shows it to him. He must remember it until the application process is over.
 * A majority of board members approve the application on the portal.
 * Some designated person clicks a button on the portal to approve the application.
   * This sends an e-mail to the applicant that contains a link to MemberManual/GettingStarted/NewMember.
 * The applicant pays via Pay``Pal or Google Checkout
   * An admin receives an e-mail from that payment service saying that the payment has been received.
   * That admin uses a feature to be added to the portal, which matches a Pay``Pal/Google Checkout e-mail address with an application.
   * That admin uses the portal to create the user.
     * The portal does as much as it can within its own database.
     * It also prints a single command-line something like this to be run on deleuze:

     {{{magic-create-user-wrapper $USERNAME $REALNAME $EMAIL}}}

     These all come from the application database. `$EMAIL` is optional. If present, it should be used to initialize the new member's `~/.forward` file. The new user's password should be read from `deleuze:/var/lib/portal/$USERNAME`, and that file should be deleted after the account is created.
   * After this is done, the portal sends an e-mail to the new member linking to MemberManual/GettingStarted/AccountCreated.
   * The treasurer is Cc'd on that e-mail and adds the initial payment to the new member's financial history.

== DNS ==

 * Go with [http://worldwidedns.net] for backup DNS?
 * When do we want to migrate DNS for domain {{{hcoop.net}}}?
   * MichaelOlson thinks we should do this after forced migration ends, to minimize the possibility of member uncertainty while migrating.

Procedure proposed by Adam Megacz:

  1. Make sure NO DNS SERVER is running on deleuze or other (port 53 closed)
  2. Create ns5.hcoop.net and ns6.hcoop.net, point them at deleuze+other
  3. Add ns5.hcoop.net and ns6.hcoop.net to the root servers
  4. Wait 48 hours
  5. Simultaneously:
     * shut down tinydns on fyodor
     * shut down tinydns on krunk
     * start bind on deleuze
     * start bind on other
  6. Confirm that everything is happy; if not, revert #5
  7. Wait a week
  8. Remove ns[1-4].hcoop.net from the root servers

The important part about this is that every potentially problematic step (mostly #6) can be reverted instantaneously.

== New Machine Readiness ==

 * AdamChlipala has finished his non-wishlist items for Domtool.
 * MichaelOlson finished Mailman stuff, needs to double-check new Domtool Mailman directives and write them up in manual.
 * Abulafia?
   * Bug: [https://bugzilla.hcoop.net/show_bug.cgi?id=168]
   * MichaelOlson thinks we should wait until after forced migration.
 * IPKVM?
   * Bug: [https://bugzilla.hcoop.net/show_bug.cgi?id=176]
   * AdamMegacz says no deadline, but we will wish we had at some point.
   * Particulars being worked out on the bug report.

== Bugzilla/email ==

 * Need to remove {{{admins AT hcoop.net}}} from Cc: to avoid annoying duplicates.
   * Removed from all default settings now.
   * Admins should add themselves to whichever components they want notifications.
 * Send portal emails to addresses other than {{{admins AT hcoop}}}?
   * Needs aliases?

1. Meta

Date: Sunday, November 18, 2007

Time: 19:00 UTC

Type: Admin-only

2. Agenda

2.1. Joining HCoop procedure

Re-opening membership requires a few more fine-tunings of our social processes. The following need to work, though they've not been tested in a while:

  • Prospective members apply on the web via SSL. They get to choose username.

  • They get a randomly-generated password. Save a copy to /var/lib/portal/passwords/$USER.

  • A majority of board members approve their applications.
  • They get an automated e-mail with instructions on what to do next.
  • They make a payment.
  • Their initial payment is processed.

  • An admin runs create-user $USER.

    • This gets password from /var/lib/portal/passwords/$USER and deletes the file.

    • Create .forward file? Would need to get their email address somehow, and whether they indicated that they want this on web form.
    • User should be automatically subscribed to hcoop-announce mailing list, in the case that they provided an email address.

Once we figure this out, we can re-open membership.

Other related issues:

  • Passwords and join procedure:
    • Shouldn't have users give a public SSH key anymore. Too confusing for them.
    • Several TODO bug reports filed about it.
    • Make join.hcoop.net SSL, and have them enter password there, after applying.
    • This password is

2.1.1. What we decided on for the account creation process

  • Someone applies via https://join.hcoop.net/

    • In case it wasn't obvious above, we're switching it to SSL. ;)

    • The portal generates a random password, stores it with the user's application, and shows it to him. He must remember it until the application process is over.
  • A majority of board members approve the application on the portal.
  • Some designated person clicks a button on the portal to approve the application.

  • The applicant pays via PayPal or Google Checkout

    • An admin receives an e-mail from that payment service saying that the payment has been received.

    • That admin uses a feature to be added to the portal, which matches a PayPal/Google Checkout e-mail address with an application.

    • That admin uses the portal to create the user.
      • The portal does as much as it can within its own database.
      • It also prints a single command-line something like this to be run on deleuze:

        magic-create-user-wrapper $USERNAME $REALNAME $EMAIL

        These all come from the application database. $EMAIL is optional. If present, it should be used to initialize the new member's ~/.forward file. The new user's password should be read from deleuze:/var/lib/portal/$USERNAME, and that file should be deleted after the account is created.

    • After this is done, the portal sends an e-mail to the new member linking to MemberManual/GettingStarted/AccountCreated.

    • The treasurer is Cc'd on that e-mail and adds the initial payment to the new member's financial history.

2.2. DNS

  • Go with [http://worldwidedns.net] for backup DNS?

  • When do we want to migrate DNS for domain hcoop.net?

    • MichaelOlson thinks we should do this after forced migration ends, to minimize the possibility of member uncertainty while migrating.

Procedure proposed by Adam Megacz:

  1. Make sure NO DNS SERVER is running on deleuze or other (port 53 closed)
  2. Create ns5.hcoop.net and ns6.hcoop.net, point them at deleuze+other
  3. Add ns5.hcoop.net and ns6.hcoop.net to the root servers
  4. Wait 48 hours
  5. Simultaneously:
    • shut down tinydns on fyodor
    • shut down tinydns on krunk
    • start bind on deleuze
    • start bind on other
  6. Confirm that everything is happy; if not, revert #5
  7. Wait a week
  8. Remove ns[1-4].hcoop.net from the root servers

The important part about this is that every potentially problematic step (mostly #6) can be reverted instantaneously.

2.3. New Machine Readiness

2.4. Bugzilla/email

  • Need to remove admins AT hcoop.net from Cc: to avoid annoying duplicates.

    • Removed from all default settings now.
    • Admins should add themselves to whichever components they want notifications.

  • Send portal emails to addresses other than admins AT hcoop?

    • Needs aliases?

2.5. Other things

IrcMeetings/20071118 (last edited 2008-07-07 04:27:55 by localhost)